How to keep things in order and save time
In most cases, time management is about how you organize your day, your papers, and your work. They spend a lot of time at work, but how well do they use their time to benefit the company, you, and themselves? No, you don’t know for sure. It will save both your time and theirs if you take the lead and encourage them to be more aware of how much time they spend.
1. I Keep an eye out for signs that your staff isn’t well-organized.
Watch for signs that the time of the people in your company isn’t being used to its best advantage:
- You are often interrupted by staff members who need help, instruction, or direction.
- Your staff does reverse delegation, which means they give you tasks back.
- A lot of deadlines are missed or put off.
- A lot of the time, staff assignments have to be changed because they aren’t good enough.
- You have a lot of things to do, and you seem to be taking home more and more work.
- The morale of the staff is low, and they are no longer chat legging at work.
It looks like employees spend a lot of time talking and socializing when they’re not at work
2. Find out what they do with their time.
Before staff can better manage their time, they and you need to know how they spend their time now. You might keep a time and task schedule. You might write down an employee’s name, the task they were given, the date they were given it, your estimate of when it would be done, the actual completion date, and comments about unexpected interruptions. Staff could keep a detailed record in their diaries, or they could make a simple matrix to show when and what they did at each time. In the future, you can use this information to talk with each employee one-on-one. People who work for you should help them organize their work areas.
The way staff does their jobs can help you find ways to make things more efficient. As an example, think about how your office is set up. Proximity to important tools like photocopiers, computer printers, and phones is important. If employees have to walk all the way across the office to use a photocopier, you’ll know that it’s a real time-waster. Office landscaping, too, improves productivity by not only making the place look better but also by cutting down on distractions.
3. People who work for you should have their skills ranked.
There are many commercially available measuring tools that can help you figure out how well your employees are at their jobs. You can also make your own. Among other things, you might find 40% of its power. Training in that field will make people more confident and more productive. Employees who have the skills they need to do their jobs will be less likely to bother others by asking for help.
4. Don’t make things worse by being a part of it!
Compile a list of things that waste time for each employee. There are some things you should work on if “the boss” is on that list. need to: Make sure that staff isn’t kept waiting for An appointment with you by talking to them too much or interrupting them too often. Also, stop being indecisive.
5. Alway remember to
As a first step, set a time frame for your staff. Without them, projects tend to take longer than they should.
- Make their jobs interesting so that they will be excited and on time.
- Build a sense of community. When employees rely on their coworkers, they realize that their actions have an impact on other people. The gossip in the office and the habit of arriving late or leaving early are quickly brought under control by other people.
- People should be able to talk to each other freely. There can be a waste of time and money if there are blocked channels or slow-moving information.
- By what you do, show that you don’t like people who waste their time.
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